Before establishing any mail screening procedures, it’s crucial to conduct a thorough assessment of potential threats and risks to the company. This assessment should consider specifics such as the type and volume of mail to be screened, as well as who or what it pertains to. Only after this assessment can the appropriate screening equipment be determined. Best practice dictates that all mail entering the premises should be screened using X-ray technology, with vigilant and well-trained staff operating the equipment. Special attention should be paid to parcels arriving from unknown sources, such as couriers, or individuals leaving mail at reception. This will ensure that all items are properly screened and reduce the risk of any items bypassing the process.

The Importance of Proper Equipment Operation and Staff Training

The effectiveness of any equipment deployed is only as reliable as the team behind it. Therefore, it’s crucial to have a thorough understanding of the operational capabilities of the equipment, along with regular training on identifying potential threat items. Doing so will prevent costly evacuations caused by misinterpretation or incorrect identification of items.

At Todd Research, we believe that equipment installation is just the first stage. To ensure the safety of your organisation, your mailroom staff, security team, and anyone else involved in the escalation process must understand the nature of threats they may encounter, how to handle them, and the necessary steps to minimise false alarms.

Where to Find Advice on Establishing a Robust Mail Screening Process

If you’re seeking guidance on creating a strong screening process for mail, there are several resources available to you. National organisations like NPSA (National Protective Security Authority) and Counter Terror Security Advisors in groups such as the City of London Police can provide valuable insights. It’s important to note that operating X-ray equipment has health and safety requirements, and good suppliers will offer radiation protection training and compliance with IRR2017 (Ionising Radiation Regulation 2017). For further advice, reach out to UK Health Security Agency (UKHSA).

Considerations When Selecting a Screening Equipment Supplier

When choosing a screening equipment supplier, it’s important to conduct thorough research. Look into the supplier’s history and determine whether they have experience in dealing with organisations similar to yours. Do they offer a comprehensive solution, including risk assessment, the ability to provide the correct scanner configuration, training, and ongoing support? This is crucial as the equipment will be a critical component of your organisation’s security infrastructure. Additionally, it’s worth speaking with other organisations to learn from their experiences with screening equipment implementations and their effectiveness.

Todd Research: A Proven Track Record in Providing High-Tech Solutions

With roots tracing back to the height of IRA activity, Todd Research has been a key player in developing and deploying equipment to combat the postal threat. Today, their range of cabinet scanners continues to evolve, with the ability to quickly scan a single item or mail bag. With the user’s ability to examine the contents of the package and use advanced image enhancement tools, the scanners can quickly determine if the package is “Safe or Suspect.” One such tool is EPD™ (Enhanced Powder Detection), which enhances visibility of items containing “powder.”